Privacy & Cookie Policy

Last updated: 26 march 2026

1. Introduction

Quarterhouse Consultancy (“Quarterhouse”, “we”, “us”) respects your privacy and is committed to protecting your personal data.

This policy outlines how we collect, use, and safeguard personal information in the context of our website, client relationships, and business activities.

We operate in accordance with the General Data Protection Regulation (GDPR) and applicable Dutch data protection laws.

2. Who we are

Quarterhouse Consultancy
Johan Willem Frisolaan 55
2252 HD, Voorschoten
The Netherlands

📧 info@quarterhouse-consultancy.com
🌐 www.quarterhouse-consultancy.com

3. Personal data we collect

We collect only the data necessary to operate a professional consultancy and deliver a high-quality user experience.

This may include:

Information you provide directly

  • Name
  • Company name
  • Email address
  • Phone number
  • Message content (e.g. via contact forms)

Information collected automatically

  • IP address
  • Browser and device data
  • Website interaction data (via analytics tools)

4. How we use your data

We use personal data in a focused and proportionate manner:

  • To respond to inquiries and establish business relationships
  • To deliver our consulting services
  • To improve website performance and user experience
  • To send relevant insights or updates (where consent is given)
  • To comply with legal and regulatory obligations

We do not sell personal data.

5. Legal basis for processing

We rely on the following legal grounds under GDPR:

  • Consent – for cookies, newsletters, and marketing communication
  • Contractual necessity – to deliver services
  • Legal obligation – where required by law
  • Legitimate interest – for website optimization and business development

6. Data retention

We retain personal data only as long as necessary:

  • Contact inquiries: up to 12 months
  • Client-related data: duration of the engagement + statutory retention period
  • Newsletter data: until you unsubscribe

7. Sharing data with third parties

We work with a limited number of trusted partners to operate our business.

These may include:

  • Website hosting providers
  • Analytics providers (e.g. Google Analytics)
  • CRM or email marketing tools
  • IT and security providers

Where required, we have Data Processing Agreements (DPAs) in place.

We do not transfer data outside the EU without appropriate safeguards.

8. Cookies

8.1 What are cookies?

Cookies are small text files stored on your device to improve functionality and analyze usage.

8.2 Types of cookies we use

1. Functional cookies (required)
Ensure the website works properly (e.g. navigation, security)

2. Analytical cookies (consent-based)
Help us understand website usage (e.g. Google Analytics)

3. Marketing cookies (optional)
Used only if applicable (e.g. tracking, retargeting)

8.3 Consent (GDPR compliance)

When you first visit our website, you will see a cookie banner allowing you to:

  • Accept all cookies
  • Reject non-essential cookies
  • Customize preferences

We do not place non-essential cookies without your consent.

8.4 Managing cookies

You can change or withdraw your consent at any time via the cookie settings or your browser.

9. Newsletter & lead generation

If you subscribe to our newsletter or share your contact details:

  • We will only send communications if you have explicitly opted in
  • Content will be relevant (insights, updates, perspectives)
  • You can unsubscribe at any time via the link in our emails

We use secure third-party tools (e.g. email platforms) to manage communications.

10. Your rights

Under GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Request data portability

To exercise your rights, contact: info@quarterhouse-consultancy.com

11. Data security

We apply appropriate technical and organizational measures to protect your data, including:

  • Secure hosting environments
  • Encrypted connections (SSL)
  • Access controls

12. Changes to this policy

We may update this policy to reflect legal, technical, or business developments.

The most current version will always be available on our website.

13. Contact

For questions or requests:

info@quarterhouse-consultancy.com